visiblehours.com · Features

What VisibleHours can do

VisibleHours sits in the Windows tray on company PCs. Pause and Quit are one click. The installer is unsigned VisibleHours-Setup.exe — SmartScreen will warn. It records apps and idle. Interval stills and recording sessions stay off by default — not an always-on DVR. Mobile is a /checkin punch plus optional GPS. SSO is SAML 2.0 for existing managers — not OIDC or just-in-time provisioning. Zapier is a Catch Hook you paste; Slack, Jira, and Asana use OAuth. Scores are productive ÷ classified. Insights is a Monday–Sunday rollup, not AI. Calendar is shifts and PTO. Timesheets are Operations Monday–Sunday approve plus CSV. Exports are three CSVs on /reports. $7 per seat / month. This page does not start checkout. This hub lists the twelve public feature pages that exist today. Ask or Search “features”, “what can VisibleHours do”, “what can it do”, “open features”, or “feature list” stays here. Ask “home”, “what is VisibleHours”, or “product overview” opens the public home page — not this hub. After sign-in, Ask “features” still opens this hub; action phrases such as “open projects” open the live screen; “how to…” and “tutorial” open Help.

• Projects, tasks, and client codes

  Create a client code, project, and optional task, then allocate hours. Allocations feed the Timesheets Operations CSV draft. Not a full project management suite, not Gantt charts, not a Jira clone, not billing automation.

  Ask “what are client codes” opens this public page. After sign-in, Ask “projects / open projects / client codes / allocations / allocate hours / add a project / add a task” opens the live screen. Ask “how to set up projects / how to allocate hours / projects tutorial” opens /help/projects. Ask “timesheet guide” opens the public guide.

  Open Projects, tasks, and client codes

• Timesheets and payroll CSV

  Signed-in Operations builds a Monday–Sunday draft from allocations, submits it, then approves or rejects and exports payroll CSV. Not auto-pay, not ADP certified, not QuickBooks sync, not idle or app time — there is no inline cell editor. Manager activity CSVs stay on Exports — three files on /reports.

  Ask “what are timesheets” opens this public page. After sign-in, Ask “timesheets / open timesheets / edit timesheet / time entries” opens the live screen. Ask “how to edit timesheets / timesheets tutorial” opens /help/timesheets. Ask “timesheet guide” opens the public guide.

  Open Timesheets and payroll CSV

• App and URL productivity rules

  You write the label: app or domain, productive or unproductive. Not AI, not a catalog. Unclassified is the neutral leftover. Idle stays idle. Rules do not block sites.

  Ask “what are url rules” opens this public page. After sign-in, Ask “rules / open rules / add a url rule / mark youtube unproductive” opens the live screen. Ask “rules tutorial” opens /help/rules. Ask “url rules guide” opens the public guide.

  Open App and URL productivity rules

• Productivity scores and distraction alerts

  Daily score is productive ÷ classified minutes — arithmetic on labels you wrote, not AI scoring, not a black-box coach, and not a firing tool. Unclassified and idle stay out. One calendar day on Scores; Team pulse is four today numbers, not a scores gallery; Insights is the Monday–Sunday rollup. Set the unproductive-minutes threshold (0–480), or 0 to turn alerts off.

  Ask “what are productivity scores” opens this public page. After sign-in, Ask “scores / productivity score / open scores / distraction alerts / alert threshold / scores by person” opens the live screen. Ask “how to read scores” opens /help/scores. Ask “scores guide” opens the public guide.

  Open Productivity scores and distraction alerts

• Weekly insights and coaching notes

  Monday–Sunday rollup of tracked time — not AI. Week score is productive ÷ classified — the same arithmetic as Scores, only when labels exist. Template coaching notes, not a live model, not AI coaching, not a chatbot manager, not AI workforce insights, not predictive attrition.

  Ask “what are weekly insights” opens this public page. After sign-in, Ask “insights / open insights / analytics / reports overview / weekly summary / productivity trends / team coaching notes” opens the live screen. Ask “how to use insights” opens /help/insights. Ask “insights guide” opens the public guide.

  Open Weekly insights and coaching notes

• Shift and PTO calendar

  Monday–Sunday week grid of planned shifts and PTO. Tracked minutes still come from the Windows tray — Pause and Quit stay one click. Not tracked time, not meetings, not Google Calendar sync, not Outlook certified, not an AI meeting bot. Not a timesheet.

  Ask “what is the shift calendar” opens this public page. After sign-in, Ask “calendar / open calendar / week view / schedule / add a shift / add time off / approve pto” opens the live screen. Ask “how to use calendar” opens /help/calendar. Ask “calendar guide” opens the public guide.

  Open Shift and PTO calendar

• Screenshot interval, blur, and retention

  Optional interval stills. Operations-enabled. Off by default. Blur and retention live on Settings. Not a hidden camera, not always-on secret capture, not an always-on DVR. Employees can see the Windows tray — Pause and Quit are one click.

  Ask “what are screenshots” opens this public page. After sign-in, Ask “screenshots / screen captures / open screenshots / view screenshots” opens the live screen. Ask “how to enable screenshots” opens /help/screenshots. Ask “screenshots guide” opens the public guide.

  Open Screenshot interval, blur, and retention

• Screen recording tiers

  Optional short sessions. Operations-enabled. Off by default. On-demand or a weekday window (ships 09:00–17:00). Keep sessions ships at 14 days. A session stores a short clip or upload (demo sample, browser MediaRecorder, or Windows-agent tray grab) — not a hidden camera, not an always-on DVR. Clips list on a person’s Team timeline. Employees can see the Windows tray.

  Ask “what is screen recording” opens this public page. After sign-in, Ask “recordings / screen recording / open recordings / recording settings / start recording session” opens the live screen. Ask “how to enable recordings” opens /help/recordings. Ask “capture choice guide” opens the public guide.

  Open Screen recording tiers

• Manager report exports

  Three CSVs on /reports: activity, productivity, and allocated-hours for a from / to date range. Signed-in Operations only. Idle and apps live on the activity file, not a fourth CSV. Approved payroll weeks stay on Timesheets. Not a warehouse, not SFTP, not QuickBooks sync, not ADP export certified.

  Ask “what are report exports” opens this public page. After sign-in, Ask “exports / open exports / download csv / export activity → /reports#activity” opens the live screen. Ask “how to export” opens /help/exports. Ask “exports guide” opens the public guide.

  Open Manager report exports

• Slack, Jira, Asana OAuth and Zapier Catch Hook

  Connect Slack, Jira, or Asana with OAuth when client IDs are set, or paste a Zapier Catch Hook URL. Zapier is a Catch Hook you paste — not a published app, not a marketplace listing, not 1,000 integrations. Will not email your team or send outreach.

  Ask “what is slack oauth” opens this public page. After sign-in, Ask “integrations / zapier / catch hook / webhook / connect zapier / connect slack / open zapier / open catch hook / copy signing secret / send test ping” opens the live screen. Ask “how to set up zapier / integrations tutorial / how to create a catch hook” opens /help/integrations. Ask “integrations guide” opens the public guide.

  Open Slack, Jira, Asana OAuth and Zapier Catch Hook

• SAML and SSO for managers

  One SAML 2.0 connection per organization — managers only. Copy ACS and Entity ID, paste metadata, then enable. ACS maps email to a manager who already exists. Password sign-in stays available. Sample metadata is test mode — not OIDC, not just-in-time provisioning, not passwordless, not a named-vendor badge.

  Ask “what is sso” opens this public page. After sign-in, Ask “sso / saml / single sign-on / open sso / configure sso / copy acs url” opens the live screen. Ask “how to set up sso / sso tutorial” opens /help/sso. Ask “sso guide” opens the public guide.

  Open SAML and SSO for managers

• Mobile check-in and GPS

  Windows-first. Phone-web punch at /checkin plus optional GPS — no iOS or Android app and no App Store or Play Store listing. Location is optional browser geolocation on a punch the employee starts. A geofence marks inside or outside. The Windows tray does not log GPS.

  Ask “what is mobile check-in” opens this public page. After sign-in, Ask “mobile / gps / location tracking / open mobile / employee location” opens the live screen. Ask “how to use mobile” opens /help/mobile. Ask “phone check-in guide” opens the public guide.

  Open Mobile check-in and GPS

Ask, Search, and this hub

• Ask or Search “features”, “what can VisibleHours do”, “what can it do”, “open features”, or “feature list” opens this hub — including after sign-in. “site search”, “website search”, or “open search” opens public Search. “what is VisibleHours” and “product overview” stay on Home.
• Ask “what is screenshots” / “what are timesheets” / “what is SSO” opens the matching /features/… page when that is the public answer.
• After sign-in, Ask “open projects”, “approve timesheet”, or “connect slack” opens the real operations screen. Public Search stays on the matching feature page.
• Ask “projects tutorial” or “how to export payroll” opens signed-in Help. Public Search for those how-to phrases stays on the public feature page or guide. Ask “blog”, “guides”, or “open the blog” opens the public guide index.

What this is not

• Not a live Stripe checkout — no live Stripe. Seats are $7 / person / month and are shown in Settings.
• Not a signed Store app. The file is unsigned Setup.exe; SmartScreen will warn. Pause and Quit are one click.
• Not an always-on DVR. Interval stills and short recording sessions stay off by default.
• Not a published Zapier app. Catch Hook paste only. Slack, Jira, and Asana are OAuth.
• Not OIDC or just-in-time SSO. SAML 2.0 maps to managers who already exist.
• Not live GPS phone tracking — no live GPS. Mobile is a /checkin punch plus optional GPS.
• Not AI scoring or AI insights. Score is productive ÷ classified; Insights is a Monday–Sunday rollup.
• Not Google Calendar or Outlook sync. Calendar is a planned shifts and PTO week grid.
• Not ADP payroll. Timesheets are Operations Monday–Sunday allocation approve plus CSV.
• Not a payroll warehouse. Exports are three CSVs on /reports.
• Not keystroke logging — no keystroke, clipboard, webcam, or microphone capture.
• Not a one-click wipe. Retention deletes older screenshot files in one organization when a manager saves Settings.
• Not hidden screenshots or always-on secret capture. Shots stay optional and Operations-enabled. Employees see the tray.
• Not a competitor comparison. This page only names VisibleHours.
• Not outreach and not a tag manager. Search and Ask will not draft emails. This site does not add Google Analytics.
• Not a done-for-you workflow. Search and Ask will not run the organization for you.