Template · send before install, and again before screenshots go on

Employee notice

VisibleHours is workplace time tracking on company Windows PCs. First design partner: Patriot Angels. This is a notice template, not legal advice. Canonical site: visiblehours.com. Operations walkthrough: Tell employees first.

Where it runs

VisibleHours is installed on company-owned Windows PCs only. It is not installed on personal phones, personal laptops, or home computers. The current installer is unsigned VisibleHours-Setup.exe. Windows SmartScreen will warn — that is expected until a signing certificate is added.

What you will see

• A tray icon stays on screen while tracking is running.
• From that icon you can Pause, Resume, or Quit at any time.
• If the icon is gone, VisibleHours is not recording.

What is recorded

• The application in the foreground, and the browser site when Windows exposes it.
• Idle time (no keyboard or mouse for a few minutes).
• Screenshots of the company screen only if Operations turns them on. When shots are on, they are blurred by default so text is hard to read.
• Screen recording sessions only if Operations turns a recording tier on (on-demand start/stop or a weekday schedule). The tray shows a note. The Windows agent can grab a short screen clip or upload a file. A demo sample MP4 stays on Recordings.
• Optional mobile-web check-in punches only if Operations turns them on and you punch at /checkin. A location is stored only if you share it (or if Operations requires GPS for that punch).

What is not recorded

Keystrokes, clipboard contents, webcam, or microphone. The Windows tray does not log GPS. VisibleHours does not track your phone in the background.

Screenshots on this team

• Screenshots are off, or
• Screenshots are on, about every [____] minutes, with blur on or off.

Operations will tell you which of those is true before shots start.

Screen recording on this team

• Screen recording is off, or
• Screen recording is on-demand (Operations starts and stops a session), or
• Screen recording is scheduled on weekdays from [____] to [____], with blur on or off.

Operations will tell you which of those is true before a session starts.

Mobile check-in on this team

• Mobile check-in is off, or
• Mobile check-in is on. GPS is optional or required. A geofence named [____] may mark inside or outside.

Operations will tell you which of those is true before the first punch that stores a location.

Your choices

Pause or quit from the tray whenever you need to. Ask Operations if the icon is missing, if you think screenshots should be off, or if you have any other question. Written notice is how we run this — we do not hide the tray.

After you sign in, Ask “employee notice” or “open the notice” opens this page. Ask “notice tutorial” opens Help. VisibleHours will not send this letter for you. Public Search stays on this page and will not draft the email.